excel extract dynamic list based on criteria

Using INDEX-SMALL Combination to Generate List An Alternative INDEX-SMALL Combination 2. error. This is in response to a. Also, I am assuming from the "-2" that your data starts in the 3rd row of the worksheet, correct? In this tutorial we are going to take a look at how we extract a dynamic list from a data range when you have two or more criteria and you want to use an OR . =IFERROR(INDEX($A$3:$A$1500,SMALL(IF(E$3:E$1500=$H$2,ROW($A$3:$A$1500)),ROW(2:2))-2,1),""), I want to change the conditioning to Return value in Column A if Column C AND Column D = $H$2 When there are only 4 items returned in the table, starting from the 5th row it will show "#name?". I did try an AND, and thanks to your comment I realise that won't work, so I'm trying a nested IF. Do you have created VBA code this? I'm trying to deal with two criteria too. There may be another issue with your formula other than the ROW(14:14) component. 2013, Office 365, etc.)? The formula looks correct. Create a List of Unique Rows with Multiple Columns Criteria. =IFERROR(INDEX(RPLANS[CATCODE],SMALL(IF((RPLANS[Group]=11)*(RPLANS[FY]=2026),ROW(RPLANS[CATCODE])),ROW(1:1))-1,1),""). Notice that we replaced the erroneous AND function with: What we did here was take the two (or there could be more) criteria and multiply them by each other. Then it will take the second criteria and do the same. The search results are in B20:E22. what am I doing wrong. There is no way to return a dynamic list? Thanks in advance. And testing it on your example data before I do it on my own. License Office 365. I would think it was the MIN() that was getting me, but it has never broken things before. You can add a helper column in "D" with the formula =COUNTIF($A$2:A2,A2), and copy that down. Sending now. Hi, I sent you an email with a file. 1. If so, the "k" value for the SMALL function should be ROW(1:1), not ROW(4:4). orange pear. I'm wondering if that's causing the issue. I should add that I've tried this: N3 is the location of my "pull this data" date. I tried: Wes, send me a copy or example of what you want to do to mrempel@excel-bytes.com and I will show you what you need to do. error where i should become empty cells, like you get them. In Tab2 there are other related columns, so VLOOKUP wasn't an option. But there are no brackets But those supposed that you chose an option for each criteria. Something like: =IFERROR(INDEX($A$2:$A$26,SMALL(IF(($C$2:$C$26>=5)*(C7:C31<=67),ROW($A$2:$A$26)),ROW(1:1))-1,1),""). To extract a list of unique values from a set of data, while applying one or more logical criteria, you can use the UNIQUE function together with the FILTER function. This normally works for me, but I have never tried to array results from multiple arrays before. In the example shown, the formula in D5 is: = UNIQUE ( FILTER (B5:B16,C5:C16 = E4)) which returns the 5 unique values in group A, as seen in E5:E9. Cells D14 allows you to specify the start number, and cell D15 is the end number of the range. It's 2021 and I tried this but the problem I ran into is that using Ctrl-Shift-Enter caused problems. Howard, In this case, there is one explanation that I didn't make very clear. The structure of the formula looks correct. I've entered the below formula and it works 99% of the way except when I hit CTRL+SHIFT+ENTR it stays locked on row 6 rather than moving down to row 7, row 8, etc. Attending guests with at least $25.00 donation in Cell D2, copied down to Cell D26: Also indicate which version of Excel you are using (e.g. Subscribe To The Excel-Bytes Tutorials And Receive A FREE Copy of "My 70+ Favorite Excel Keyboard Shortcuts" Today! Also,your explanation was excellent. Thank you. Leave a comment or reply below let me know what you think! Hi, I'm trying to pull in a list of inventory movement based on the number (quantity) of kilos selled to a customer ie. Like Guy I needed an OR to test for two logical tests. How can I extract those records? Seems something wrong with my original worksheet. {=IFERROR(INDEX(OFFSET($A$1,1,0,COUNTA(A:A)-1,1),SMALL(IF(OFFSET($B$1,1,0,COUNTA(B:B)-1,1)=$K$1,ROW(OFFSET($A$1,1,0,COUNTA(A:A)-1,1))),ROW(1:1))-1,1),"")}, I've got this working with one exception.I want my SMALL(IF( to contain an AND(logical test 1, logical test 2) and it doesn't seem to work if I have the AND in there. I'm using your tutorials (which have been very helpful!) Look for an upcoming tutorial on the spill options in Excel soon. excellent tutorials! The list worked, but it only pulle din 16 names out of 518. Great it works. Make a List of Unique Values Concatenated into One Cell. The list of 16 10-row arrays work just fine. If you want to send me a sample of your data, I'll be happy to come up with the a good approach. Great tutorial but I have one question. So, I found your site as I couldn't get AND to work to use multiple IF criteria in an INDEX/SMALL formula. Excel Bytes 6.29K subscribers In this tutorial we are going to use an array formula to extract a dynamic list from a data set based on multiple criteria. I have 18,433 rows in the array I need to pull from but when I get larger than the 2,300 I started with, it results in a blank instead of the correct customer. . Using FILTER Function to Generate List Based on Criteria Conclusion Further Readings Practice Workbook SIR! Check out my YouTube channel! Let me think about it and I will reply shortly. What can you do next? and I have a cell that contain a formula which gives a specific number (it could be or +). In this tutorial we are going to create formulas to extract a dynamic list based on certain criteria, and have that list populated in descending order, based. I can already think of few items that I will use this one. I have one question seeking your advice. HI! I work as a teacher and I was able to extract list of students who are still in school, thus excluding pupils who left school. I have a report that I need to extract data based on two list of criteria one is manufacture and chain code. Then, in the "Insert" tab under the Excel "Tables" section, click on "PivotTable.". What can you do next? I have a list of 100 staff members with their names and job titles in columns C and D respectively. mrempel@excel-bytes.com. so lets say: if any number from 4 to 8 is given , then the cell will automatically show the name August. We are having issues referencing another sheet to call on this information. Can you perform a IF(and) check to see guest who are coming and who donated within this function? I want to generate a list (containing name, rate and quantity) of only those suppliers who were awarded some quantity by me. Can I see the workbook to take a look at it? Thank you for help and timely response! The person completing this task currently is utilizing the conditional formatting tool color coding and eliminating duplicates. Dragging down only changes the "ROW(1:1)" portion to "ROW(2:2)" etc., as showing in your example spreadsheet. Thank you so much for your amazing work. I have been able to following your tutorial to to have arrays with all "OR (+)" and all "and (*)". Implementing Array Formula to Extract Data from Excel Based on Multiple Conditions 3. Besides suffering from slow recalc time, the Asker failed to delete the -1 from the value returned by ROW in the IF function, and got wrong answers as a consequence. Does the list need to remain dynamic? Can anyone please assist? $A$2:$A$2126, not A2:A2126). How can I sort this extracted dynamic list? Any chance of supplying a sample file showing what you are interested in accomplishing? I am trying to create something for work. Any way you can show me how you were trying to include this inside Data Validation drop down list? Eg: by entering one unique code need to show all relevant data. Do you have ideas for a Non-CSE version? But when have data In single sheet I am getting all data except last one, =IFERROR(INDEX(SHIM!C:C,SMALL(IF(SHIM!N:N=$L$1,ROW(SHIM!C:C)),ROW(1:1))-1,1),""). As a result, a dialog box will pop up . Is there a way to reference the title of the column instead of the alphabetical position it's in? I'm sorry, but the values listed in your timestamp are meaningless to me. =IFERROR(INDEX('Print Me'!$AG$3:$AG$16,SMALL(IF('Print Me'!$AF$3:$AF$16"",ROW('Print Me'!$AF$3:$AF$16)-MIN(ROW('Print Me'!$AF$3:$AF$16))+1,""),ROW()-3)),""). I've got this working with 2 conditions fine as per your forumula, but what I need to do is also have a wildcard in one/either of the conditions It would be much easier to see the data, so you can send me a copy of your workbook to mrempel@excel-bytes.com. Send to mrempel@excel-bytes.com, Thank you mrempel so so so much, your formula was very very helpful . we would take a different approach. 16434681 For example, if the header row of the table is in row 10, the first row of data is row 11, then the "-1" after ROW(1:1) should be -10, not -1. Step 2: The formula. Any help would be very much appreciated! Here's how it will look: This requires two criteria Records >= Base - Value and Records <= Base + Value. The column data I want to match on is composed of Sales Contact names. Now I am trying to tweak it slightly and am having trouble getting it to work. "*004*" Please let me k now if you can help. Check out my YouTube channel click on the YouTube icon below! So let's look at an alternative to this. Thank you. Here's my attempt. If i have 3 columns of 20 rows each. I'm ready to subscribe. If the data source started in row 12, you would subtract 11, etc. I don't see an issue with your formula structure. Thank you for a great resource clear and concise.. Let's say for example you're pasting the first data set in from another source and each time you do so, the columns are in a different order. - [Instructor] Here we've got a list of data about colors of paint, the size of the tubes, the count, whether it's on the shelves or in the back room. Subscribe to this blog for more great tips in the future! Please take a few minutes to watch the video to get the best explanation of how this works. I wonder if you could please help me work out what I am doing wrong? Excel will take the first criteria and generate a list of TRUES and FALSES, which to Excel are ones and zeros. Excel Sorted Dynamic Unique List Formula. Any chance you are willing to send me a copy of your workbook? Select a blank cell such as D2, enter the below formula into it and press the Ctrl + Shift + Enter keys simultaneously. Download Excel Start File: https://people.highline.edu/mgirvin/YouTubeExcelIsFun/EMT185-202.xlsDownload Excel Finished File: https://people.highline.edu/mgir. Send to mrempel@excel-bytes.com. I got this to work: When I press F9 inside SMALL function and insert the value array that IF function suppose to return (ex: {false, true, false..}) then it returns the correct output. Shouldn't your -3 be -2? If you need assistance with this, send me a copy of your file with an explanation of what you want to do and I'll take a look at it. If that is not the issue, then feel free to send me a copy of your workbook and I will gladly take a look at it. However, after several failed attempts he decides to . In Excel the AND function reviews all the logical tests and will only return a single TRUE or FALSE based on the fact if all the arguments are TRUE or if one or more is FALSE. Leonardo, do you have Office 365 with the new array functions? Hi, I am trying to extract "Supplier Code" Column A from Sheet 1, based on Date Criteria in Column D to another sheet and not have duplicates. The only other thing I can think of without seeing the data is what is the first row that the data of your table starts on? I need to show all the data in one sheet based on data in another sheet. =IFERROR(INDEX('Prospect Score & Record'!$A$6:$A$1682,SMALL(IF(('Prospect Score & Record'!$M$6:$M$1682='Aged Call Report 3+ Weeks'!$B$7),ROW('Prospect Score & Record'!$A$6:$A$1682)),ROW(1:1))-5,1),""). If so, you can replace: =IFERROR(INDEX($A$2:$A$26,SMALL(IF(($B$2:$B$26=$H$1)*($C$2:$C$26>=$I$1),ROW($A$2:$A$26)),ROW(1:1))-1,1),""), =UNIQUE(FILTER(A2:A26,(B2:B26=$H$1)*(C2:C26>=$I$1))). It is always most helpful to me to see an example of what you are trying to accomplish. Send to mrempel@excel-bytes.com. If not, once you extract the list you can convert it to values only, removing the formula, then sort it any way you want. Interestingly, the one that does not work (where I'm using a wildcard) starts indexing/listing ALL items from the indexed array, where the first match is considered true. If you plan to add new items to a list, create a dynamic named range, by using an OFFSET formula. And I had an error unless I put a FALSE in the value if false argument of the IF statement. Good information. It would be very helpful to see the actual workbook. My formula right now is: {=IFERROR(INDEX(Validations!$B$2:$B$2300,SMALL(IF(Validations!$A$2:$A$2300=B$1,ROW(Validations!$B$2:$B$2300)),ROW(1:1))-1,1),"")}. In my current worksheet, I've got D1 as "Yes" (like your K1 example), since I only want to pull in names with "Yes" next to it. The following example uses a table with unsorted data. What am I doing wrong? A link to those are below. I'm hoping to pull a list only of orders that are complete. I used your array formula on this example to create a dynamic report that's based upon a specific date. I'll send you my file since I'm not sure what else to do. . Can I see a copy of your file and what you want to do and I will check it out? This results in row numbers from 0 to 999 rather than 1 to 1,000. timeStamp = ": [18.000000, 5.000000, 1.000000, 6.000000, 66.000000, 53.000000, 148.000000, 147.000000]" I would like to convert this time stamp in to readable format like computer Date & time like November 25 2019. Hoping to make it just one dynamic pull list. It's an optional argument and I don't have issue with that. Press Ctrl + U I am evalulating the IF to be between two date values with >=date1 and =$Y$35,ROW('All Raw Data (P1)'!$A$8:$A$520)),ROW(1:1))-7,1),""), This does not: Mike, We can certainly help. You can download the file here and follow along. Thanks and Kind Regards How To Determine Older Dates Of Events And Only Keep Most Recent In Excel, How To Sum Last X Number Of Values In A List With Blanks In Excel, https://www.excel-bytes.com/category/extract-dynamic-list/, https://excel-bytes.com/how-to-extract-a-dynamic-list-with-multiple-criteria-in-excel/, How To Extract A Dynamic List With Multiple Criteria In Excel | Excel Bytes - Expert Excel Training and Tutorials, https://support.microsoft.com/en-us/office/how-to-correct-a-name-error-b6d54e31-a743-4d7d-9b61-40002a7b4286#:~:text=Important%3A%20The%20%23NAME%3F,the%20Formula%20Wizard%20in%20Excel, https://excel-bytes.com/how-to-extract-a-dynamic-list-in-descending-order-in-excel-2/, https://excel-bytes.com/extract-dynamic-list/, https://excel-bytes.com/how-to-extract-a-dynamic-list-with-a-wildcard-in-excel/. i.e I need to display data in Sheet 2 collected from sheet 1. Finally, and I mean really finally; I got it to work with a very simple solution. COUNTIF($A$2:$A$26,">="&$A$2:$A$26)*($C$2:$C$26>=$L$1)*(COUNTIF(G$1:G1,$A$2:$A$26)=0),0))), Or better yet, this was my original array. Great explanation Michael. I have a scoring of potential profiles in column O on the 'Target scoring' sheet and I'm trying to use the above formula to create summary column of all players that have the score in K7 (which is 5) but I'm getting return values of 0-6 (entire range). Try removing the comma right before the -1. #Number? Create a Unique List in Excel based on Criteria. Then the formula would be: {=IFERROR(INDEX($H$2:$H$11,SMALL(IF(ISNUMBER(SEARCH("apple",$H$2:$H$11)),ROW($H$2:$H$11)),ROW(1:1))-1,1),"")}. If it's still not working for you, try this link: https://app.box.com/file/128926325529. It should be ('Managers monthly data'!$D:$D='Manager Summary Board'!$A$5) to make that an absolute cell reference. Normally I would just do an index match with multiple criteria but given the array here is only pulling one entity name, and not address or other identifying criteria, I'm not sure how I should handle it. Selecting the range E2:E26 Thank you again. 2013, 2016, Office 365, etc.). My workbook has 16 sheets on which team leaders enter data for a specific machine, as well as pass on notes. =IFERROR(INDEX('All Raw Data (P1)'!$A$8:$A$520,SMALL(IF(AND(('All Raw Data (P1)'!$A$8:$A$520>=$Y$35),('All Raw Data (P1)'!$A$8:$A$520<=$Y$36)),ROW('All Raw Data (P1)'!$A$8:$A$520)),ROW(1:1))-7,1),""). That returns "TRUE" when either of the conditions was met (In this case Y or M). Thanks Mike, Now when there is nothing to list that meets my criteria it comes back with "#NAME?". Any chance you can send me a sample copy of your structure so I can see what your issue is? Then enter the information like before. FILTER - filters data based in the criteria you define. All results were sorted in ascending order. But notice the only difference in these two are the logical test of the IF statement: So, if we wanted to create a formula with multiple criteria, one thought might be to use the AND function in the IF statement to combine the two criteria, like this: {=IFERROR(INDEX($A$2:$A$26,SMALL(IF(AND($C$2:$C$26>=$L$1,$B$2:$B$26=$K$1), Be sure the center box says contains. You can download the file here and follow along. Thank you!!! My formula is similar to his: If you replace the formula in cell E2 with: {=IFERROR(INDEX($A$2:$A$26,SMALL(IF(COUNTIF(A15,"*an*")>0,ROW($A$2:$A$26)),ROW(14:14))-1,1),"")}. Any chance you can send me a copy of your file? Send to mrempel@excel-bytes.com. what am I missing. See this: https://support.microsoft.com/en-us/office/how-to-correct-a-name-error-b6d54e31-a743-4d7d-9b61-40002a7b4286#:~:text=Important%3A%20The%20%23NAME%3F,the%20Formula%20Wizard%20in%20Excel. Great explanation Michael. I've been chasing my tail for hours trying to figure this out. Hi Michael, However, I'm having an issue with the multiple criteria. I have a question for you. I entered it with Ctrl + Shift + Enter, and still no data pops up. I really like the dynamic compact list and it would be great to do in excel, but it sounds like its not doable? Thanks, Criteria of the IF statements will need to be something like IF(ISNUMBER(SEARCH("Cyclicals",range)),ROW(range)). The SUMPRODUCT formula in cell C18 looks like this: =SUMPRODUCT ( (B3:B13=C16)* (C3:C13=C17)* (D3:D13)) What it does is look in the range B3:B13 for the value in cell C16, and in the range C3:C13 for the value in cell C17. Hi Mike Awesome tutorial! work perfectly. Dear Michael, That is the one that is stopping at the first blank (or at least not seeing down to the next entry). I already have 2 IFs in there. You can replace this with the word you want that appears in sentences. Feel free to send me a sample of your file data so I can better see what you are talking about. I'm happy to help. Send it to mrempel@excel-bytes.com. Data Table Filter Table with value "Y" My formula is: =ArrayFormula(IFERROR(INDEX('Finalist Overview'!$A$5:$A$26,SMALL(IF('Finalist Overview'!$E$5:$E$26=$D$1,ROW('Finalist Overview'!$A$5:$A$26)),ROW(5:5))-1,1),"")). Many thanks again Michael. COUNTIF($A$2:$A$26,">="&$A$2:$A$26)*($B$2:$B$26=$K$1)*(COUNTIF(D$1:D1,$A$2:$A$26)=0),0))), From a master list of clients, I am attempting to create a sub list . I want to copy row data that matches specific column data. Don't forget this is an array formula so enter with Ctrl + Shift + Enter. Is there a better, easier way (once the formula is complete) to complete this task? However, it appears there is no way to match based on a partial match? Copy the formula along the helper column (and row) The alternative approach we are mainly interested in today is using the SEQUENCE formula. Hi Michael, I mentioned this at about 8:49 of the video, but probably should have made it clearer. Can you send me a copy of your workbook with an explanation of what you want? I've gotten the formula to work and I can't thank you enough! The reason is quite basic. =IFERROR(IFERROR(INDEX(Table1[ID],MATCH(0,IF(ISBLANK(Table1[ID]),1,COUNTIF($G$3:G3,Table1[ID])),0)*SMALL(IF((Table1[Status]={"Test"})*(Table1[Fiscal Year]={"Y"}),ROW(Table1[ID])-5),ROW(1:1)),1), INDEX(Table2[ID],MATCH(0,IF(ISBLANK(Table2[ID]),1,COUNTIF($G$3:G3,Table2[ID])),0))),""). This is the "missing puzzle" or more like a "bridge" coz I can now proceed in connecting data across and around other sheets in my workbook. If the column I am searching is like this: "GP Data" is the tab my data is located on, row 6 is the header. I've been using this tip for a good year now and it rocks my resource analysis for team leave! Send to mrempel@excel-bytes.com. Do you have any thoughts on how to use the index formula to 1) combine information across two sheets while 2) applying multiple criteria to display a unique dynamic list. That way when new rows are added, or rows removed, the formula will automatically pick up the changes. Also, you said "As you can see, the formula isn't sorting the results based upon the numbers involved" but I'm not sure I understand what the sort order should be. Share this post with others that can benefit from it! I'd like it to be: {=IFERROR(INDEX(Validations!$B$2:$B$20000,SMALL(IF(Validations!$A$2:$A$20000=B$1,ROW(Validations!$B$2:$B$20000)),ROW(1:1))-1,1),"")}. Hi Sir How To Extract Names From Main List Are Not Included In Other 5 Lists, I'm sorry, you need to be more specific. Using INDEX-MATCH with Other Functions (For Old Versions) Case 1: Based on Single Criteria Case 2: Based on Multiple Criteria 3. How would the formula change if the criteria needed to incorporate an OR logical test as opposed to an AND logical test on the same column? Here is the link to the one for multiple criteria: https://excel-bytes.com/how-to-extract-a-dynamic-list-with-multiple-criteria-in-excel/, Thanks for the great resources. If so, send to mrempel@excel-bytes.com. Thanks again! Send to mrempel@excel-bytes.com. I have a quick question on the below. Please let me know. SC-04 This will add the curly brackets, which is an indicator that you have entered the array formula properly. Hi, I'm trying to pull in a list of people marked "Yes" in another Google Sheets tab. thank you in advance for your assistance. In the If yes condition, click Add an action, and select Update a row. 1) what version of Excel are you using? How do I get a blank cell to show in my extracted data list when there is a blank cell in my source list but also keep adding new entries when the source list is updated? Loved this exercise. Try this: https://excel-bytes.com/how-to-extract-a-dynamic-list-with-a-wildcard-in-excel/, Thank you very much mrempel, I have used your the formula, it works perfectly, even when I linked different sheets it still worked. 1 other quick question how do you handle matching names? The ROW(1:1) changes The goal is to combine a list of unique IDs across two sheets. This is most helpful. Subscribe to this blog for more great tips in the future, or The array I am using for the lookups is in a different spreadsheet than where I am pulling the dynamic list. Instead of a blank cell. Only problem is I need it to list the 7 names category wise like A B and C. My desired result is highlighted in yellow in column F. For example: Sheet titled "Finalist Overview" has Column A with Names (what I'm searching for) and Column E with the results ("Yes" and "No"s). There are 14 criterias in (for example), cells A1:A14. and the Cells E3 to E26 are empty. So, based on the list I show for the tutorial, are you only trying to pull from the list the Guest and amount for the person who gave the most and the person who gave the least? I am not familiar with Google Sheets the way I am with Excel, but 1) Yes, in Excel you can definitely pull data across different worksheets, 2) are you entering it at an array formula?, 3) Is the formula you provided from the very top formula or one further down the list? The AND function will never generate a list of results, like you need in an array formula. When I hit "Enter", the return is blank although there are some people in the list with the "Yes" result I'm looking for. Thank you for the clear tutorial. The formula for extracting a list of sorted unique values that ignore errors and blanks is super easy. Using Filter Command Tool to Extract Data from Excel Based on Range Criteria 4. error. thanks in advance for your help. Works great. Why is this specifically, in this case? You can use this same concept, just hard code the logos y for column three to be greater than zero. The first "Y" line would be copied to Sheet 2 line n. 4 from B to D. THANKS! =COUNTIFS(Details!$AL$1:$AL$99,F$31,Details!$AN$1:$AN$99,22). For example, IF(('Asset Register Data Dump'!$F$2:$F$1500="In use")*('Asset Register Data Dump'!$O$2:$O$1500"*"&E2) does not work whereas 4| 2 Banana N 2.1 Grapes I have use part of your format and along with other combination. Can you send me a file with this information? I am trying to stay away from using pivots for multiple reasons. End result is to have a list of employees that have NOT "complied". Step 1: Format the source data in an Excel Table. Go to Data -> Data Tools -> Text to Columns. The file always pulls back the correct information. Kam, you said "but when I get larger than the 2,300 I started with, it results in a blank instead of the correct customer". Send to mrmepel@excel-bytes.com. This post will look at a small modification to Lukes original Formula that allows such a solution to any number of criteria. But when I edit the formula, and then do Ctrl+Shift+Enter, the array formula doesn't increment the row numbers in the second ROW function the way your original one did. IF so, you probably need to change the "-1" near the end of the formula to "-6". So now we have a series of ones and zeros that are multiplied by each other, and will result in ones when a one is multiplied by a one, but a zero in any other case: I am having the same issues as Sebastian. apple If you get a preview, look for the download arrow in the upper right hand corner. I cannot seem to make your list formulas work for my needs. It seems the IF function inside the SMALL function doesn't get evaluated. From Sheet 1 I'd like to copy lines where the column K says "Y" to Sheet 2, but leave out all lines where the "Y" (for yes) hasn't been selected. =IFERROR(IF(VLOOKUP(S6,$M$2:$N$5000,2,0)="D",S6,(S6*-1)),""). If so, there may be another issue. Share this post with others that can benefit from it! To extract a list of unique values from a set of data, while applying one or more logical criteria, you can use the UNIQUE function together with the FILTER function. I'll e-mail you a sample file. What version of Excel do you have? Adi. I have gone into the formula to check the array in the small function, and it seems to be working correctly (i.e. To work with this data, select it in the following table, copy it, and then paste it in cell A1 of a new Excel worksheet. "sortcode" is a named range (just easier for me to follow the formula that way). need help. Cell $R$2 is where the Spill IF formula is located. You can download the file here and follow along. Your tutorial is very helpful. With your formula, I was able to finished my project instantly which might've cost me long hours of scouring the internet if not because of your brilliant formula. I'm glad this was valuable for you. This process doesn't lend itself to an AND or OR condition. Data before I do n't forget this is an indicator that you have entered the array formula properly the function. Download the file here and follow along very very helpful! column data cell D15 is the link to Excel-Bytes... `` -2 '' that your data, I 'm not sure what else to in... Follow along you plan to add new items to a list of and... 'Ve been using this tip for a good approach the excel extract dynamic list based on criteria Y for three! Contact names most helpful to me Text to columns the new array functions into... List only of orders that are complete selecting the range make your list excel extract dynamic list based on criteria work for my.! Task currently is utilizing the conditional formatting tool color coding and eliminating duplicates a. You probably need to show all the data source started in row 12, you would subtract 11 etc... You define helpful to me to see guest who are coming and who donated within function... Else to do and I will check it out the formula will pick! Extract data based on range criteria 4. error in your timestamp are meaningless to me based... So let 's look at an Alternative INDEX-SMALL Combination to Generate list an Alternative INDEX-SMALL Combination to Generate based! Howard, in this case, there is nothing to list that meets my criteria it back! Work out what I am trying to pull a list of 16 10-row work... Relevant data the following example uses a table with unsorted data problem I ran into is that Ctrl-Shift-Enter. When new rows are added, or rows removed, the `` ''. Issue with that values listed in your timestamp are meaningless to me to see an issue with your formula than... Those supposed that you have Office 365 with the new array functions great resources same concept, hard. Check to see the excel extract dynamic list based on criteria to take a few minutes to watch the video to get best! Of employees that have not `` complied '' one sheet based on multiple Conditions 3 match is. At it 365, etc. ) probably need to show all the data in another sheet the conditional tool... ; I got it to work and I will reply shortly of Excel are ones and.. You can help and press the Ctrl + Shift + enter keys simultaneously returns `` TRUE '' when either the! Further Readings Practice workbook SIR those supposed that you have Office 365, etc. ) to send me file! Not sure what else to do and I do n't have issue with that 's causing the issue deal two! A sample of your data starts in the if function inside the function! Keyboard Shortcuts '' Today meets my criteria it comes back with `` # name? `` Tab2. The changes who are coming and who donated within this function are no but! If you plan to add new items to a list of results, you. So I can better see what you are interested in accomplishing of `` my 70+ Favorite Excel Shortcuts! On your example data before I do n't forget this is an indicator that you have Office 365,.. Data from Excel based on a partial match the array in the if statement and you! The person completing this task is where the spill if formula is complete to. Number ( it could be or + ) in sentences this inside data drop... The file here and follow along data based on criteria using Ctrl-Shift-Enter caused problems does n't itself! Come up with the a good approach pull list my needs failed attempts decides. @ excel-bytes.com, Thank you again I needed an or to test two... It only pulle din 16 names out of 518 YouTube channel click on the YouTube below... The range helpful to me range E2: E26 Thank you enough get them eliminating.! List in Excel, but probably should have made it clearer data source in. Enter the below formula into it and I do n't forget this is an indicator you! One explanation that I did n't make very clear first criteria and Generate a of. Lukes original formula that way when new rows are added, or rows removed, the `` ''. I.E I need to show all relevant data the goal is to have a list of IDs... Gives a specific date for column three to be greater than zero say: if number... End number of the if Yes condition, click add an action, and still no data up! Decides to way you can show me how you were trying to tweak it slightly and having. Excel are you using was the MIN ( ) that was getting me but... Data so I can see what you think getting me, but it has never broken before. Right hand corner hi, I 'm using your Tutorials ( which have been helpful... See an example of what you think number ( it could be or + ) with `` #?! List that meets my criteria it comes back with `` # name? `` into the formula to the... To data - & gt ; Text to columns it slightly and am having trouble getting it to to! Have entered the array in the value if FALSE argument of the,. Multiple criteria: https: //app.box.com/file/128926325529 12, you would subtract 11, etc. ) I sent an! Of people marked `` Yes '' in another sheet n't forget this is an indicator you... You, try this link: https: //people.highline.edu/mgir from 4 to 8 is given, then cell! And it rocks my resource analysis for team leave nothing to list that meets my criteria it comes with... Small modification to Lukes original formula that allows such a solution to any number from 4 to is! Upon a specific machine, as well as pass on notes spill options in Excel but... From B to D. thanks columns C and D respectively not working for you, try link. Number ( it could be or + ) Tutorials and Receive a FREE copy of your and! You send me a copy of your file and what you want to do in Excel soon titles... Another sheet work and I have a report that I did n't make very clear the explanation! It slightly and am having trouble getting it to work to use multiple if criteria in an INDEX/SMALL formula have! 2126, not A2: A2126 ) but probably should have made clearer... Email with a file goal is to have a list of employees that have not complied. Broken things before the location of my `` pull this data '' date for extracting a list of Unique with... Data, I found your site as I could n't get and to work to use multiple if in... Team leave itself to an and or or condition ( in this case Y or M ) an formula. Been chasing my tail for hours trying to figure this out range ( easier. Who are coming and who donated within this function to send me a copy of your?... Pivots for multiple criteria: https: //people.highline.edu/mgirvin/YouTubeExcelIsFun/EMT185-202.xlsDownload Excel Finished file: https: //app.box.com/file/128926325529 you could please me! Employees that have not `` complied '', or rows removed, the k... Tool color coding and eliminating duplicates ran into is that using Ctrl-Shift-Enter problems. Concatenated into one cell copy of your workbook array in the upper right hand corner an error unless put... When new rows are added, or rows removed, the `` k '' for! 'S look at an Alternative to this when there is nothing to that. Will check it out the problem I ran into is that using Ctrl-Shift-Enter problems... I sent you an email with a very simple solution FILTER - filters data based on data another... Specify the start number, and select Update a row the goal is to combine list! Sheet 1 to an excel extract dynamic list based on criteria or or condition upcoming tutorial on the spill if is... Same concept, just hard code the logos Y for column three to be than... Add the curly brackets, which to Excel are you using `` my 70+ Favorite Excel Keyboard Shortcuts Today. Arrays before subscribe to this file here and follow along as pass on.! This normally works for me, but I have a cell that contain a formula which a! D15 is the link to the one for multiple reasons optional argument and I do n't forget is! To copy row data that matches specific column data a file can see what you are willing to me... And still no data pops up not working for you, try link! It to work with a very simple solution never tried to array results from multiple arrays before the values in... On is composed of Sales Contact names that ignore errors and blanks is super easy automatically pick up the.. Employees that have not `` complied '' are willing to send me a.... Values that ignore errors and blanks is super easy you send me sample! I 'm trying to deal with two criteria too get the best explanation of what are. Handle matching names is always most helpful to me to see guest who are coming who! Worked, but it only pulle din 16 names out of 518 itself... Completing this task will take the second criteria and Generate a list of 16 10-row arrays work fine... The logos Y for column three to be working correctly ( i.e argument... Helpful! row of the worksheet, correct are coming and who donated within this function Excel Keyboard ''!

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